PolicyHub

PolicyHub - for Compliance and Policy Management

Whether it’s the need to demonstrate compliance, respond quickly to regulatory change or prevent security breaches, the need for effective policy management cannot be ignored.

When control and auditing of employee agreement to key policy and procedure documents are essential, Letsore’s PolicyHub Policy Compliance Solution helps you ensure that your staff have read, understood and signed on the dotted line. If you are facing new compliance procedures, anti-money laundering guidelines, IT policies etc with trepidation... PolicyHub provides detailed management information, and puts policy compliance back under your control.


PolicyHub Equips You to Address Policy Compliance Challenges

Management in regulated organisations face a sea change in accountabilities for communicating policy documents and rigorously auditing employee agreement.

With the ‘post and hope’ control shortcomings of Intranets, handbooks and email increasingly unsustainable, Conform is designed from the ground up to let them:

  • Demonstrate rigorous governance and control
  • Respond dynamically to regulatory changes
  • Prevent compliance and security breaches arising from lack of policy awareness
  • Identify and correct inadequate customer support processes
  • Cut costs resulting from operational inefficiencies
  • Retain full visibility and control over policy-related risks

Simple to implement, intuitive to use, Conform meets this challenge head on.

Policy creation

  • Ability to support collaborative drafting of policies
  • Importing of existing policies held as Microsoft Word or .pdf files
  • Ability to easily assign different attributes and properties to different documents
  • Privacy and confidentiality ‘Chinese Walls’ between operational departments

Policy review

  • Workflow processes for approval and sign-off
  • Automatic reminders to policy administrators to review policies
  • Automated version control

Presentation of policy documents

  • Controlled presentation of documents to employees via links from emails
  • Single or multiple documents in one publication (batch)
  • Timescales for agreement, customer-defined classifications
  • Facility to schedule policy communication in advance
  • Automatic presentation of policies to employees when changing roles in the organisation
  • Role-based communication i.e. different documents to different groups of employees
  • Access for employees to a personalised policy library

Testing Awareness

  • Optional testing of employee understanding of a policy
  • Variable pass marks
  • Flexible actions in the event of poor policy comprehension e.g. re-do, mark as non-compliant
  • Ability for users to see the results of tests if required for use as a learning aid
  • Surveys for gathering information